WHO WE ARE
Berks, Bucks & Oxfordshire Incorporated Law Society (“we” or “us” or “our”) gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection regulations and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.
Our registered office is at Berks, Bucks & Oxfordshire Law Society, c/o Barrett & Co Solicitors LLP, Salisbury House, 54 Queens Road, Reading RG1 4AZ and we are a company registered in England and Wales under company number 0028807. We are registered on the Information Commissioner’s Office Register; registration number ZA543910, and act as the data controller when processing your data.
INFORMATION THAT WE COLLECT
Berks, Bucks & Oxfordshire (“BB&O”) Law Society processes your personal information to meet our legal, statutory and contractual obligations, and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.
The personal data that we collect is as follows:
- Home Address (where business address is not available)
- Personal Email (where business address is not available)
- Business Email
- Business Telephone Number
- Home Telephone Number (where business telephone number is not available)
- Mobile Telephone Number
We collect information through our online forms and through our membership application forms.
HOW WE USE YOUR PERSONAL DATA
BB&O Law Society takes your privacy very seriously and will never disclose, share or sell your data without your consent, unless required to do so by law. We only retain your data for as long as is necessary and for the purpose(s) specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw this consent at any time.
The purposes and reasons for processing your personal data are detailed below.
We collect your personal data to fulfil the agreement of your membership subscription and ensure that the goods and/or services supplied as part of your subscription can be sent out to your preferred address.
We collect and store your personal data as part of our legal obligation for business accounting and tax purposes.
We will sometimes send you marketing information on the entitlements of your membership where we have assessed that it is beneficial to you as a member and in our interests. Such information will be non-intrusive and is processed on the grounds of legitimate interests.
If your firm has subscribed to a corporate membership of the BB&O Law Society, your personal data will have been supplied to us by the person from your firm who has been nominated to the Society as the main point of contact. As above, any information we send to you as part of your firm’s corporate membership of the BB&O Law Society will be non-intrusive and your data will be processed on the grounds of legitimate interests.
You have the right to access any personal information that BB&O Law Society processes about you and to request information about:
- What personal data we hold about you
- The purposes of the processing
- The categories of personal data concerned
- The recipients to whom the personal data has been or will be disclosed
- For how long we intend to store your personal data
- If we did not collect the data directly from you, information about the source
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.
You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct marketing from us. If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.
SHARING AND DISCLOSING YOUR PERSONAL INFORMATION
We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement. From time to time, BB&O Law Society may use third parties to provide services and business functions to the Society. However, all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.
BB&O Law Society takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place including restricted access, firewalls, anti-virus/malware.
TRANSFERS OUTSIDE THE EU
Personal data in the European Union is protected by the General Data Protection Regulation (GDPR) but some other countries may not necessarily have the same high standard of protection for your personal data. BB&O Law Society does not transfer or store any personal data outside the EU.
As noted in the “How We Use Your Personal Data” section of this notice, we sometimes process your personal information under the “legitimate interests” legal basis. Where this is the case, we have carried out a thorough Legitimate Interests’ Assessment (LIA) to ensure that we have weighed your interests and any risk posed to you against our own interests, ensuring that they are proportionate and appropriate.
HOW LONG WE KEEP YOUR DATA
BB&O Law Society only ever retains personal information for as long as is necessary. We review our retention policies regularly to ensure we meet our obligations under data protection laws. Where you have consented to us using your details for direct marketing, we will keep such data until you notify us otherwise and/or withdraw your consent.
LODGING A COMPLAINT
We only process your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws.
If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information you can contact Jane Whitfield at BB&O Law Society, c/o Barrett & Co Solicitors LLP, Salisbury House, 54 Queens Road, Reading RG1 4AZ.
Alternatively, you have the right to lodge a complaint with the Information Commissioner’s Office who may be contacted at Wycliffe House, Water Lane, Wilmslow SK9 5AF or at https://ico.org.uk.